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Quick Answer

In a Teams meeting, click the Share button (↑ icon) in the meeting toolbar, then choose Screen (entire desktop), Window (single app), or PowerPoint Live. A red border appears around what you're sharing. Click Stop sharing when finished.

How to Share Your Screen in a Teams Meeting ​

Applies to: Microsoft Teams (desktop, web, mobile)
Article Type: How-To
Last Updated: 2026-03-09

Summary ​

Screen sharing in Teams lets you show your desktop, a specific app window, or a PowerPoint presentation to meeting participants. This article covers all sharing options and how to give or request control.

Prerequisites ​

  • A Microsoft Teams account.
  • An active Teams meeting or call is required.

Instructions ​

1. Share Your Screen (Desktop App) ​

Choose what participants can see.

  1. In the Teams meeting toolbar, click the Share button (an upward arrow icon, or press Ctrl + Shift + E).
  2. A sharing tray appears at the bottom with the following options:
    • Screen — Share your entire desktop. Participants see everything on your screen, including notifications.
    • Window — Share a single application window. Participants only see that application.
    • PowerPoint Live — Browse and present a PowerPoint file interactively. Participants can navigate slides at their own pace.
    • Microsoft Whiteboard — Open a collaborative whiteboard.
  3. Click the option you want. A red or blue border around the shared content confirms that sharing is active.

Tip: Sharing a Window is safer than sharing your entire Screen — it prevents participants from accidentally seeing emails, chat messages, or other private content.

Note: Anything with audio needs one extra toggle. Turn on Include computer sound at the top of the share tray before you pick what to share, and share your Screen rather than a Window — window sharing often will not carry sound. See How to Share Computer Sound in a Teams Meeting.

2. Share Your Screen (Web Browser) ​

Screen sharing works in Teams on the web with some limitations.

  1. In the meeting toolbar, click the Share button.
  2. Choose Entire screen, Window, or Browser tab.
  3. A browser dialog asks you to select what to share. Choose the item and click Share.
  4. Some browsers may ask for screen sharing permissions the first time — click Allow.

3. Share Your Screen (Mobile) ​

Share your phone or tablet screen during a meeting.

  1. In the Teams meeting, tap the three-dot menu (⋯) at the bottom.
  2. Tap Share > Share screen.
  3. Confirm the screen sharing prompt. Everything on your device is now visible to participants.
  4. To stop, return to the Teams app and tap Stop presenting.

4. Give Control to Another Participant ​

Let someone else interact with your shared screen.

  1. While sharing, hover over the sharing toolbar at the top of your screen.
  2. Click Give control.
  3. Select the participant's name from the list.
  4. That person can now click, type, and navigate on your shared screen.
  5. To take back control, click Take back control on the sharing toolbar.

5. Request Control of a Shared Screen ​

Ask to interact with someone else's shared content.

  1. While another person is sharing, click Request control in the meeting toolbar or sharing bar.
  2. The presenter receives a notification and can choose to Allow or Deny your request.
  3. If allowed, you can click and interact with their screen. Click Release control when finished.

6. Stop Sharing ​

End your screen-sharing session.

  1. Click Stop sharing on the sharing toolbar at the top of your screen (or press Ctrl + Shift + E again).
  2. Alternatively, click the Share button in the meeting toolbar and select Stop sharing.
  3. The red/blue border disappears and participants return to the normal meeting view.

Troubleshooting ​

TIP

If you are presenting a PowerPoint, use PowerPoint Live instead of sharing your screen. It gives participants the ability to navigate slides independently, see the slide deck in their own language (with live captions), and access accessibility features — all without affecting your presentation flow.

Symptom / ErrorPotential CauseSolution
Share button greyed outMeeting policy restrictionYour organization has disabled screen sharing for your account or this meeting type. Raise a ticket and tell IT: "Please enable screen sharing in the Teams meeting policy assigned to my account."
Participants see a black screenHardware acceleration conflictGo to Settings > General and disable Hardware acceleration. Restart Teams.
Audio not shared with screenSystem audio not includedTurn on Include computer sound in the sharing tray before you select what to share, or from the presenter toolbar mid-share.