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Quick Answer

Join the meeting, click the More actions (...) button in the top toolbar, and select Record and transcribe > Start recording. A banner will notify everyone.

How to Record a Teams Meeting ​

Applies to: Microsoft Teams (desktop, web)
Article Type: How-To
Last Updated: 2026-03-09

Summary ​

Recording a Teams meeting captures audio, video, and screen sharing for anyone who could not attend or needs to review the discussion later. This article explains how to start, stop, and find meeting recordings.

Prerequisites ​

  • A Microsoft Teams account with a Microsoft 365 license.
  • Your organization must allow meeting recording (controlled by IT admin policy).
  • Recording is available on the Teams desktop app and web app (not mobile for starting recordings).

Instructions ​

1. Start a Recording ​

Begin capturing the meeting.

  1. Join or start a Teams meeting.
  2. Click the three-dot menu (⋯) in the meeting toolbar (labeled More actions).
  3. Select Start recording.
  4. A banner notification appears for all participants: "Recording has started." This ensures everyone is aware they are being recorded.
  5. A red recording indicator appears in the top-left corner of the meeting window.

Tip: If Start recording also starts live transcription, you can toggle transcription on or off independently from the same More actions menu.

2. Stop a Recording ​

End the recording at any time.

  1. Click the three-dot menu (⋯) in the meeting toolbar.
  2. Select Stop recording.
  3. Click Stop in the confirmation dialog.
  4. A notification appears: "Recording has stopped." The recording is processed and uploaded automatically.
  5. If you do not stop the recording manually, it stops automatically when all participants leave the meeting.

3. Find Your Recording ​

Locate the recording after the meeting ends.

For channel meetings:

  1. Go to the channel where the meeting was held.
  2. The recording appears as a post in the channel conversation.
  3. Click the recording to play it in the browser.

For non-channel meetings (private or ad hoc):

  1. The recording is saved to the OneDrive of the person who started the recording.
  2. Open OneDrive and navigate to the Recordings folder.
  3. The recording is also linked in the meeting chat in Teams.

Note: If the recording is not where you expect — or someone else started it and you need a copy — How to Find a Teams Meeting Recording walks through every route to the file, including the Recap tab and searching OneDrive directly.

4. Share a Recording ​

Give others access to the recording.

  1. Find the recording in OneDrive or the meeting chat.
  2. Click the Share button on the recording file.
  3. Enter names or email addresses of the people you want to share with.
  4. Set permissions to Can view (recommended) or Can edit.
  5. Click Send.

5. Download a Recording ​

Save a local copy of the recording.

  1. Open the recording in OneDrive or from the meeting chat.
  2. Click the Download button (or click the three-dot menu (⋯) > Download).
  3. The file downloads as an .mp4 video file.

Troubleshooting ​

DANGER

Meeting recordings are automatically deleted after a retention period set by your IT department (default is 120 days). Download important recordings before they expire if you need to keep them permanently.

Symptom / ErrorPotential CauseSolution
"Start recording" option missingAdmin policy restrictionAsk IT to turn on meeting recording for your account, and tell them whether the option is missing in every meeting or only in ones someone else organized.
Recording failed or stopped unexpectedlyOneDrive storage fullCheck your OneDrive storage. Free up space or contact IT to increase your quota.
Recording not appearing in chat or OneDriveProcessing delayRecordings can take several minutes to process after the meeting ends. Wait 10-15 minutes and refresh.