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How to Record a Teams Meeting

Applies toMicrosoft Teams
6 min fix Updated 11 Aug 2026

By , 10+ years in IT support and helpdesk How these guides are checked

Quick Answer

Join the meeting, click the More actions (...) button in the top toolbar, and select Record and transcribe > Start recording. A banner will notify everyone.

Checked against Microsoft 365 Roadmap, Microsoft Learn - Microsoft Teams client and between 5 Aug 2026 and 12 Sep 2026. Nothing published in that period has been linked to this guide.

Corrected 11 Aug 2026. This guide said a standard calendar meeting recording is saved to the OneDrive of the person who clicked Start recording. Microsoft's documentation states that the recording saves to the organizer's OneDrive even when someone else recorded it, and that only 1:1 and group calls follow the person who selected Record. The guide has been corrected. Every correction to this guide →

Summary ​

Recording a Teams meeting captures audio, video, and screen sharing for anyone who could not attend or needs to review the discussion later. This article explains how to start, stop, and find meeting recordings.

Before You Start ​

  • A Microsoft Teams account with a Microsoft 365 license.
  • Your organization must allow meeting recording (controlled by IT admin policy).
  • Recording is available on the Teams desktop app and web app (not mobile for starting recordings).

Instructions ​

1. Start a Recording ​

Begin capturing the meeting.

  1. Join or start a Teams meeting.
  2. Click the three-dot menu (⋯) in the meeting toolbar (labeled More actions).
  3. Select Start recording.
  4. A banner notification appears for all participants: "Recording has started." This ensures everyone is aware they are being recorded.
  5. A red recording indicator appears in the top-left corner of the meeting window.

Tip: If Start recording also starts live transcription, you can toggle transcription on or off independently from the same More actions menu.

2. Stop a Recording ​

End the recording at any time.

  1. Click the three-dot menu (⋯) in the meeting toolbar.
  2. Select Stop recording.
  3. Click Stop in the confirmation dialog.
  4. A notification appears: "Recording has stopped." The recording is processed and uploaded automatically.
  5. If you do not stop the recording manually, it stops automatically when all participants leave the meeting.

3. Find Your Recording ​

Locate the recording after the meeting ends.

For channel meetings:

  1. Go to the channel where the meeting was held.
  2. The recording appears as a post in the channel conversation.
  3. Click the recording to play it in the browser.

For non-channel meetings (private or ad hoc):

  1. The recording is saved to the OneDrive of the person who organized the meeting, even when somebody else started the recording and even when the organizer did not attend.
  2. If you organized the meeting, open OneDrive and go to the Recordings folder.
  3. If somebody else organized it, open OneDrive, click Shared, and look under Shared with you — everyone invited gets view access once the recording finishes saving.
  4. The recording is also linked in the meeting chat in Teams.

For 1:1 and group calls:

  1. The recording goes to the OneDrive of the person who selected Record, in the Recordings folder. Calls are the one case that follows the recorder rather than an organizer.

Note: If the recording is not where you expect — or someone else started it and you need a copy — How to Find a Teams Meeting Recording walks through every route to the file, including the Recap tab and searching OneDrive directly.

4. Share a Recording ​

Give others access to the recording.

  1. Find the recording in OneDrive or the meeting chat.
  2. Click the Share button on the recording file.
  3. Enter names or email addresses of the people you want to share with.
  4. Set permissions to Can view (recommended) or Can edit.
  5. Click Send.

5. Download a Recording ​

Save a local copy of the recording.

  1. Open the recording in OneDrive or from the meeting chat.
  2. Click the Download button (or click the three-dot menu (⋯) > Download).
  3. The file downloads as an .mp4 video file.

Troubleshooting ​

DANGER

Meeting recordings are automatically deleted after a retention period set by your IT department (default is 120 days). Download important recordings before they expire if you need to keep them permanently.

Symptom / ErrorPotential CauseSolution
"Start recording" option missingAdmin policy restrictionAsk IT to turn on meeting recording for your account, and tell them whether the option is missing in every meeting or only in ones someone else organized.
Recording failed or stopped unexpectedlyOneDrive storage fullThe upload goes to the organizer's OneDrive, so that is the quota that matters. If you organized the meeting, check your storage and free up space; if someone else did, tell them in the meeting chat. If the space cannot be found, raise a ticket asking IT to increase the quota.
Recording not appearing in chat or OneDriveProcessing delayRecordings can take several minutes to process after the meeting ends. Wait 10-15 minutes and refresh.

Last updated:

Frequently asked questions

Where does the recording go after the meeting ends?
If it was a Channel meeting, it saves to the channel's Files tab. If it was a standard calendar meeting, it saves to the OneDrive of the person who organized the meeting, even when somebody else started the recording. Only a 1:1 or group call saves to the OneDrive of the person who selected Record.
Can anyone start a recording?
Usually, only the meeting organizer or someone from the same organization can start a recording. External guests cannot record.