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How to Invite Zoom AI Companion to Google Meet or Teams Calls

Applies toZoom (Desktop Client)
3 min fix Updated 20 Jul 2026

By , 10+ years in IT support and helpdesk How these guides are checked

Quick Answer

In the Zoom Desktop Client, click the AI Companion icon at the top, select Settings, check the box to allow AI Companion to join third-party meetings, and ensure your calendar is linked.

Checked against Microsoft Learn - Microsoft Teams client between 5 Aug 2026 and 12 Sep 2026. Nothing published in that period has been linked to this guide.

Estimated Time to Fix: 3 minutes

Summary ​

You might love using Zoom AI Companion to take notes, but frequently have clients who send you Microsoft Teams or Google Meet invites. You don't have to lose your AI notes! Zoom recently updated AI Companion so it can join and summarize meetings hosted on rival platforms.

Before You Start ​

  • You must have Zoom AI Companion enabled by your IT department.
  • You need the Zoom Desktop Client installed.
  • Your calendar (Outlook or Google Calendar) must be connected to your Zoom account.

Instructions ​

1. Enable the Cross-Platform Feature ​

First, you need to tell Zoom it is allowed to join other meetings.

  1. Go to zoom.us in your web browser and sign in with your work account.
  2. Click Settings on the left-hand menu.
  3. Click the AI Companion tab at the top.
  4. Scroll down to the Meeting Summary with AI Companion section.
  5. Look for a setting called Allow AI Companion to join Microsoft Teams and Google Meet.
  6. Toggle the switch to On.

2. Schedule or Accept the Meeting ​

Zoom needs to know about the meeting ahead of time.

  1. When a client sends you a Google Meet or Teams invite, accept it in your Outlook or Google Calendar.
  2. Because your calendar is connected to Zoom, Zoom will read the invite and see the Teams/Meet link inside it.

3. Join the Meeting ​

The bot arrives as its own participant, so the host has to let it in.

When it is time for the meeting to start:

  1. Join the Microsoft Teams or Google Meet call normally through your web browser or their respective apps.
  2. Within a few seconds, you will see a new "Participant" trying to join the meeting.
  3. The participant will be named something like "Jane Doe's AI Companion" or "Zoom Notetaker".
  4. The meeting host (your client) will need to Admit the bot into the meeting from the waiting room.
  5. Once admitted, the Zoom bot will sit quietly in the call, listening and transcribing.

4. Get Your Notes ​

The notes land in Zoom rather than in the platform the meeting ran on.

  1. When the meeting is over, leave the Teams/Meet call.
  2. The Zoom bot will automatically leave as well.
  3. Within 10 minutes, open your Zoom desktop app.
  4. Click the AI Companion icon at the top of the window, or check your email.
  5. Your notes will be fully generated, exactly as if it had been a normal Zoom call.

Troubleshooting ​

WARNING

Because you are using a Zoom bot to join a competitor's platform, the meeting host always retains the power to kick the bot out. You should always warn the host ("Hey, I'm letting my AI notetaker in") so they don't deny its entry to the meeting room.

Symptom / ErrorPotential CauseSolution
The bot never showed up to the meetingCalendar not syncedZoom couldn't read your calendar. Open the Zoom app, click your profile picture, select Settings, go to Calendar & Contacts, and click Connect.
I don't have the setting in Step 1IT PolicyYour IT administrator has disabled cross-platform AI. You will need to request they enable it in the Zoom Admin portal.

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Frequently asked questions

Does the meeting host know I am using Zoom AI?
Yes. Zoom AI Companion will join the Microsoft Teams or Google Meet call as a visible participant (usually named 'Your Name's Notetaker') so everyone knows it is recording.
What happens if the host kicks the AI out of the meeting?
If the host removes the AI Companion participant from the Teams or Meet call, the recording stops immediately and you will only get a summary of what happened up to that point.