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2 min fix 3 min read Recently reviewedBeginner

By , IT support technician

Quick Answer

Open the meeting invite in the Zoom Desktop Client, click the AI Companion icon (the sparkle), and select Generate Agenda to draft a structured outline.

How to Generate a Meeting Agenda Automatically with Zoom AI ​

Estimated Time to Fix: 2 minutes

Applies to: Zoom (Desktop Client)
Article Type: How-To
Last Updated: 2026-07-20

Summary ​

Nobody likes writing meeting agendas from scratch. If you have Zoom AI Companion enabled on your account, you can use it to instantly draft a structured agenda for your upcoming meeting based on the calendar invite, the meeting title, and any recent Team Chat messages.

Prerequisites ​

  • You must have Zoom AI Companion enabled by your IT department.
  • You need the Zoom Desktop Client installed (not the web browser version).

Instructions ​

1. Open the Meeting Invite in Zoom ​

You need to find the scheduled meeting inside the Zoom app to generate the agenda.

  1. Open the Zoom desktop app.
  2. Click on the Meetings tab at the top of the window.
  3. Look at the list of Upcoming meetings on the left side.
  4. Click on the specific meeting that needs an agenda.

2. Generate the Agenda ​

  1. In the main window showing the meeting details, look for the AI Companion icon (it looks like a small sparkle).
  2. Click Generate Agenda.
  3. Zoom AI will analyze the meeting title, description, and any invited participants to draft a bulleted list of topics.
  4. Tip: If the meeting is connected to a specific Zoom Team Chat channel, the AI will also read recent chat messages to suggest highly relevant talking points.

3. Review and Share ​

The AI will present you with a draft. Do not blindly accept it—review it first.

  1. Read through the generated bullet points.
  2. If it missed something, or if a point doesn't make sense, you can type in the prompt box: Add a section about the Q3 budget and press Enter to regenerate it.
  3. Once you are happy with the draft, click the Copy button.
  4. Paste the agenda into your Outlook calendar invite, or send it in the Zoom Team Chat so everyone can prepare.

Troubleshooting ​

WARNING

Zoom AI Companion only works in English currently for agenda generation. If your meeting invite or chat history is in another language, the generated agenda will likely be inaccurate or fail completely.

Symptom / ErrorPotential CauseSolution
I don't see the "Generate Agenda" buttonFeature disabledYour IT administrator has turned off this specific AI feature for your account. You will need to submit a ticket to request access.
The generated agenda is completely blank or genericLack of contextIf the meeting title is "Sync" and there is no description, the AI has nothing to work with. Try adding a description to the calendar invite first.