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Quick Answer

Click the + icon at the top of your Teams channel, select OneNote, and create a new Collaborative Notes tab.

How to Create a Wiki or Notes Page in Teams ​

Applies to: Microsoft Teams (Desktop, Web)
Article Type: How-To
Last Updated: 2026-03-09

Summary ​

Teams channels can host collaborative notes pages (formerly called Wiki tabs) where team members document processes, meeting notes, project information, and other reference material. Microsoft has transitioned from the legacy Wiki to Collaborative Notes powered by OneNote. This article covers both methods so you can create in-channel documentation regardless of your Teams version.

Prerequisites ​

  • Microsoft Teams desktop or web app.
  • Membership in the Team/Channel where you want to add the page.
  • No admin rights required.

Instructions ​

1. Add a Collaborative Notes Tab (New Teams) ​

Create a shared notes page in your channel using OneNote.

  1. Open the channel where you want to add notes.
  2. Click the + (Add a tab) button at the top of the channel.
  3. Select OneNote from the app list.
  4. Choose one of the following:
    • Create a new notebook — Starts a fresh notebook for this channel.
    • Use an existing notebook — Links to a OneNote notebook already in your team's SharePoint.
  5. Name the tab (e.g., Team Wiki, Project Notes, Runbooks).
  6. Click Save.
  7. The OneNote tab appears at the top of the channel — all members can view and edit.

2. Structure Your Notes Page ​

Organise the content so team members can find information quickly.

  1. Open the notes tab you created.
  2. Create sections (shown as tabs at the top of the notebook) for major categories:
    • Example sections: Onboarding, Processes, Meeting Notes, FAQs.
  3. Within each section, add pages for individual topics:
    • Click + Add page in the pages panel on the left.
    • Give each page a clear, descriptive title.
  4. Use formatting features to structure content:
    • Headings for section titles.
    • Bullet points and numbered lists for step-by-step instructions.
    • Tables for reference data.
    • Tags (To Do, Important, Question) to highlight key items.

3. Edit Notes Collaboratively ​

Multiple team members can work on the same page simultaneously.

  1. Open the notes tab in the channel.
  2. Click anywhere on the page and start typing.
  3. Other team members editing the same page see changes in real time.
  4. Each person's edits are colour-coded with their name shown next to changes.
  5. Changes are saved automatically — no manual save is required.

4. Link to Notes from Chat or Conversations ​

Share a direct link to a specific notes page in a Teams conversation.

  1. Open the notes tab and navigate to the page you want to share.
  2. Copy the URL from your browser's address bar (if using Teams web) or right-click the page title and select Copy link to page.
  3. Paste the link into a Teams chat or channel message.
  4. Team members can click the link to go directly to that page.

Troubleshooting ​

INFO

The legacy Wiki tab has been retired in new Teams. Existing Wiki content can be exported to OneNote. If you still see a Wiki tab, your organisation may be running classic Teams.

Symptom / ErrorPotential CauseSolution
Wiki tab is missing or says "retired"Classic Wiki has been deprecatedAdd a OneNote tab using the steps above. Export Wiki content if prompted.
Cannot edit the notes pageInsufficient permissionsVerify you are a member of the Team. Guests may have read-only access depending on the team's settings.
OneNote tab shows "Notebook not found"Linked notebook was moved or deletedRe-add the tab by clicking + and selecting OneNote, then linking to the correct notebook.