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1 min fix 3 min read Recently reviewedBeginner

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Quick Answer

Click Yes on the meeting invite, then select either Yes, in-person or Yes, virtually from the dropdown menu.

How to Add Your Location When Responding to a Meeting Invite ​

Estimated Time to Fix: 1 minute

Applies to: Microsoft Outlook, Google Calendar
Article Type: How-To
Last Updated: 2026-07-20

Summary ​

In a hybrid workplace, replying "Yes" to a meeting invite is no longer enough information for the organizer. They need to know if you are coming into the physical conference room (so they can order enough catering or ensure enough chairs) or if you are dialing in via Zoom/Teams. Both Microsoft and Google have added a new RSVP feature that lets you specify how you are attending.

Prerequisites ​

  • You need an incoming meeting invite in your inbox or on your calendar.

Instructions ​

Method 1: In Microsoft Outlook (New Outlook / Web) ​

Note: This feature is only fully supported in the "New" Outlook for Windows and Outlook on the Web.

  1. Open your Inbox and find the meeting invitation email.
  2. At the top of the email, you will see the standard RSVP options: Yes, Maybe, and No.
  3. Instead of clicking directly on the word "Yes", look for the small downward arrow v next to the word "Yes".
  4. Click that arrow to open the dropdown menu.
  5. Select either Yes, in-person or Yes, virtually.
  6. (Optional) If you are already looking at your calendar, you can right-click the meeting block on your calendar grid and select RSVP > Yes, in-person.

Method 2: In Google Calendar ​

Google makes this feature very prominent directly inside the calendar event.

  1. Open Google Calendar in your web browser.
  2. Single-click the meeting on your calendar grid to open the summary card.
  3. At the bottom of the card, you will see the question: "Going?"
  4. Next to the "Yes" button, look for the small downward arrow v.
  5. Click the arrow and select either Yes, in a meeting room or Yes, joining virtually.
  6. Your response will be sent to the organizer, and a small icon (a building or a video camera) will appear next to your name on the guest list.

Troubleshooting ​

TIP

If you change your mind later (e.g., you planned to go into the office, but your car broke down), you can go back to the calendar event, click the RSVP arrow again, and switch your response from "In-person" to "Virtually". The organizer will automatically see the update.

Symptom / ErrorPotential CauseSolution
I don't have the dropdown arrow in OutlookOld software versionYou are likely using the legacy "Classic" version of Outlook for Windows. You can only respond with a standard "Yes". Use Outlook on the Web instead if you need to specify your location.
I clicked 'Yes' by accident without choosing a locationFast clickIt defaults to a standard "Yes". open the calendar event and change your RSVP using the dropdown arrow to update it.