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Quick Answer

Outlook has no built-in recurring send. Pair a saved template with a repeating reminder, or build a Scheduled cloud flow in Power Automate with the Recurrence trigger and the Send an email (V2) action — that one sends with Outlook closed.

How to Schedule Recurring Emails in Outlook ​

Applies to: Microsoft 365 (classic Outlook desktop, new Outlook, Outlook on the web, Power Automate)
Article Type: How-To
Last Updated: 2026-07-29

Summary ​

Outlook has no "send this every Monday" button, and no amount of digging through Options will produce one. What it does have is three routes that get you the same result: a saved template paired with a repeating reminder, a scheduled Power Automate flow that sends without you, and one-off scheduled sends for the times you only need a single future email. This article covers all three so you can pick the right one and stop hunting for a feature that does not exist.

Prerequisites ​

  • A Microsoft 365 mailbox.
  • For the Power Automate route: a Microsoft 365 work or school account. Power Automate with standard connectors is included in most business plans, and the Office 365 Outlook connector used here is a standard connector.
  • For the shared mailbox route: Send As or Send on Behalf permission on that mailbox. Step 5 gives you the exact wording to request it.

Instructions ​

1. Pick the Route That Fits Your Send ​

Each route trades effort for independence. Read the table, pick one, then do only that section.

RouteSends without youSetup effortBest for
Template plus recurring reminderNo — you click SendLowA weekly status email where you tweak the content each time.
Power Automate scheduled flowYesMediumA fixed reminder that must go out on time, every time.
Schedule send / Delay DeliverySends once, on its ownVery lowOne future email. Not recurrence.

Note: Outlook rules cannot do this. Rules react to messages arriving or leaving — nothing in the rules engine fires on a clock, so there is no rule that starts a message on a schedule.

2. Save the Email as a Reusable Template ​

Write the message once and reuse it, so the repeating part of the job takes seconds.

Classic Outlook (.oft template):

  1. Click New Email and write the message — subject and body. Leave the To field empty if the recipients change.
  2. In the message window, click File > Save As. The Save As dialog opens.
  3. Click the Save as type dropdown at the bottom and select Outlook Template (*.oft). The save location switches automatically to %appdata%\Microsoft\Templates.
  4. Give the file a clear name and click Save. Close the message window and choose No when asked to save a draft.
  5. To use it later: click New Items > More Items > Choose Form. In the Choose Form dialog, set the Look In dropdown to User Templates in File System, select your template, and click Open. A ready-to-send message opens.

New Outlook and Outlook on the web (My Templates):

  1. Click New mail.
  2. On the compose toolbar, click More options (the ... icon), then select My Templates. A panel opens on the right.
  3. Click + Template, enter a title and the body text, and click Save.
  4. To use it: open a new message, open My Templates again, and click the template name. The text drops into the message body.

Tip: Fuller coverage of both template systems, including how to include attachments, is in How to Create and Use Email Templates in Outlook.

3. Set a Recurring Reminder to Send It ​

The template removes the typing. A repeating reminder removes the remembering.

  1. Open Calendar in the left navigation bar of Outlook.
  2. Click New Appointment (classic) or New event (new Outlook and web).
  3. In the Subject or Add a title field, name it for the action — for example, Send weekly project update.
  4. Set the time you actually want to send, not the time you happen to be free.
  5. Click Make Recurring (classic) or Don't repeat and choose a pattern (new Outlook and web). Set the recurrence — Weekly on your chosen day is the common case — and click OK.
  6. Set Reminder to 15 minutes or whatever gives you time to act, then click Save & Close.

A recurring task works the same way and keeps your calendar clear. Create it in Microsoft To Do, set Repeat to your interval, and it reappears in My Day on schedule — see How to Use Microsoft To Do for Personal Task Management.

Verification: Look at next week in your calendar. The appointment appears there with a circular recurrence icon next to the title. If the icon is missing, the recurrence did not save — reopen the item and set it again.

4. Automate It Properly with Power Automate ​

This is the genuine answer. The flow lives in the Microsoft 365 service, so it sends on schedule with Outlook closed and your laptop in a bag.

  1. Open a browser, go to make.powerautomate.com, and sign in with your work account.
  2. Click Create in the left sidebar.
  3. Under Start from blank, select Scheduled cloud flow. The Build a scheduled cloud flow dialog opens.
  4. Fill in the dialog:
    • Flow name — something a colleague would understand, such as Weekly Monday status email.
    • Starting — the date and time of the first send.
    • Repeat every — enter a number and pick the interval (Minute, Hour, Day, Week, Month).
    • If you chose Week, day buttons appear below. Select the days you want.
  5. Click Create. The flow designer opens showing a single card named Recurrence.
  6. Click the + below the Recurrence card and select Add an action.
  7. In the search box, type Send an email. Select Send an email (V2) under the Office 365 Outlook connector.
  8. If prompted, click Sign in to authorize the connection with your work account. A green check appears on the connection once it succeeds.
  9. Fill in the action card:
    • To — the recipient addresses, separated by semicolons.
    • Subject — the subject line.
    • Body — the message. The formatting toolbar above the box gives you bold, lists, and links.
  10. Click Save at the top-right. A green banner reading Your flow is ready to go appears.
  11. Test it before trusting it: click Test at the top-right, select Manually, click Test, then Run flow and Done. Check your inbox — the message arrives within a minute.

Note: The flow sends from your mailbox and the message appears in your Sent Items like any other email. Recipients see it from you, with no indication that a flow sent it.

5. Send Recurring Mail from a Shared Mailbox ​

Team announcements land better from the team address than from one person's name.

  1. Build the flow exactly as in Step 4, but at Step 7 search for and select Send an email from a shared mailbox (V2) instead of Send an email (V2).
  2. In the Original Mailbox Address field, enter the shared mailbox address — for example, [email protected].
  3. Fill in To, Subject, and Body as before, then click Save.
  4. Run a manual test. If the run fails with a permissions error, your account does not have send rights on that mailbox yet. Send IT this: "Please grant my account Send As permission on the shared mailbox [email protected] so I can send from it in Power Automate." Substitute the real address.

Verification: Open the shared mailbox's Sent Items folder. A successful run puts a copy there, which also tells your teammates the schedule is working.

6. Check That the Schedule Is Still Running ​

Flows fail quietly. A password change or an expired connection stops the sends without an alert to the recipients, and nobody notices until someone asks where the update went.

  1. Go to make.powerautomate.com and click My flows in the left sidebar.
  2. Click your flow's name. The detail page opens with a 28-day run history table at the bottom.
  3. Check the Status column. Succeeded means the email went out. Failed means it did not — click that row to see which action broke.
  4. If a row shows a connection error, click Connections in the left sidebar, find the Office 365 Outlook entry showing a warning, and click Fix connection. Sign in again to restore it.
  5. To pause the schedule without deleting your work, click Turn off on the flow's detail page. Click Turn on when you want it back.

Tip: Add a monthly reminder to glance at the run history. Two minutes a month is the difference between catching a broken flow and finding out from your manager.

Troubleshooting ​

INFO

Outlook's Delay Delivery and Schedule send hold a single message until one future date and time, then send it once — there is no repeat option on either. If you only need one future email, that is the right tool, and How to Schedule an Email to Send Later in Outlook covers it in full. For anything repeating, Step 4 is the route.

Symptom / ErrorPotential CauseSolution
No recurring option anywhere in the Send menuThe feature does not exist in OutlookThis is expected, not a broken install. Use the Power Automate route in Step 4.
Flow ran but no email arrivedMessage filtered on the recipient sideCheck your Sent Items first. If the copy is there, the send worked and the message was filtered — ask the recipient to check their Junk Email folder and add your address to their safe senders.
"Send an email (V2)" action not in the connector listConnector blocked by a data policySend IT this: "Please confirm whether the Office 365 Outlook connector is allowed under our Power Automate data loss prevention policy." They can list which connectors are permitted.
Flow status shows Failed after a password changeConnection credentials expiredIn Power Automate, open Connections, find the Office 365 Outlook entry with a warning icon, and click Fix connection to sign in again.
Template opens with the old recipient listRecipients were saved into the templateReopen the template, clear the To field, and save it again with the address fields empty.
Recurring appointment fires but you keep missing itReminder time is too tightReopen the series, set Reminder to at least 30 minutes, and choose Save changes to the entire series so every future occurrence updates.