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OneDrive & SharePoint
File sharing, sync fixes, storage cleanup, version history, and figuring out where your files actually live.
32 guides in this category.
How-To Guides
- How to Back Up Business Data When You Don't Have IT — A guide for solo business owners on how to properly back up data using the 3-2-1 rule without needing an IT department.
- How to Check Out and Check In Files in SharePoint — Check out a file in SharePoint to lock it while you make big edits, then check it back in with a version comment — and know when co-authoring is better.
- How to Choose Which OneDrive Folders Sync to Your Computer — Use OneDrive's Choose folders setting to keep a folder off this PC entirely, and learn when Files On-Demand is the better tool for the job.
- How to Create a Shared Folder in OneDrive — Share folders and files in OneDrive to collaborate with colleagues. Manage editing permissions and secure access links step-by-step.
- How to Fix "Access Denied" and Permission Errors in Microsoft 365 — Fix "Access Denied" or "You need permission" errors when trying to open files, SharePoint sites, or shared mailboxes in Microsoft 365.
- How to Fix Duplicate Conflict Copies of Files in OneDrive — Sort out OneDrive conflict copies that appear beside your files — find the authoritative version, merge the differences, and stop new copies appearing.
- How to Fix Guest Access "MFA Loops" in SharePoint — Learn how to resolve the frustrating issue where SharePoint repeatedly asks you to verify your identity (MFA) but never lets you view the shared document.
- How to Fix OneDrive Not Starting or Missing Icon — If the OneDrive cloud icon is missing from your taskbar, the application isn't running, which means your files are not being backed up.
- How to Fix OneDrive Storage Full Errors — When OneDrive is full, it stops syncing new changes.
- How to Fix OneDrive Sync Problems — Pending, Stuck, or Files Not Uploading — Fix OneDrive when files show "Sync Pending," uploads get stuck, or the cloud icon shows errors — step-by-step without admin rights.
- How to Follow Sites and Set Up Alerts in SharePoint — Stay updated on SharePoint changes. Follow team sites and configure email alerts for modified files and document libraries.
- How to Manage Files in SharePoint Document Libraries — Upload, move, and organize files in SharePoint Online document libraries. Learn folder structure and file collaboration basics.
- How to Manage Your OneDrive and SharePoint Storage Quota — Check your OneDrive and SharePoint storage usage, find large files, free up space, and avoid quota errors before they block you.
- How to Organize a Shared Drive Your Team Can Navigate — Give your team a shared drive they can actually navigate — a folder structure that works, dated file names that sort, and a safe way to migrate the mess.
- How to Request Access to a SharePoint Site or File — Request permissions for SharePoint sites, libraries, or files. Learn what to do when you encounter an Access Denied error.
- How to Restore a Previous Version of a File in OneDrive — Restore a previous version of a file in OneDrive or SharePoint. View version history to recover overwritten edits easily.
- How to Scan Documents with OneDrive Mobile — Scan paper documents, receipts, and whiteboards to PDF using the OneDrive mobile app. Save scanned files directly to the cloud.
- How to Securely Share Files with Clients in Microsoft 365 — A simple guide to securely sharing OneDrive and SharePoint files with external clients without making them create a Microsoft account.
- How to Set Up a Shared Drive or Team Folder for a Small Group — Learn how to set up a shared drive or team folder in Microsoft 365 using OneDrive or SharePoint for small group file sharing without calling IT.
- How to Share Files and Folders via OneDrive — OneDrive makes it efficient to share files and folders with colleagues or external contacts by generating a sharing link or sending a direct invitation.
- How to Sync a SharePoint Library to File Explorer — Add shortcut to My files or Sync? Here is what each button does to File Explorer, which one to pick, and how to remove a library without deleting anything.
- How to Troubleshoot SharePoint "Access Denied" and Permission Errors — Troubleshoot "Access Denied," "You need permission to access this item, and other permission errors in SharePoint Online.
- How to Use OneDrive Files On-Demand — OneDrive Files On-Demand lets you access all your cloud files in File Explorer without downloading them to your computer.
- How to Use Personal and Work OneDrive on the Same Computer — Add a second OneDrive account to one PC, tell the two folders apart in File Explorer, and stop work files landing in your personal account.
- How to Use SharePoint Approval Workflows with Power Automate — Set up a basic document approval workflow in SharePoint using Power Automate.
- How to Use SharePoint Sites and Pages for Team Collaboration — Navigate SharePoint sites, create and edit pages, use web parts to add content, and share sites with your team - giving you a central hub for documents...
- How to Use Storage Sense with OneDrive — Storage Sense is a built-in Windows feature that automatically frees up disk space by cleaning temporary files and making OneDrive files online-only when...
- How to Work Offline in Microsoft 365 — Going on a flight? Learn how to access your Outlook emails, Word documents, and OneDrive files without an internet connection.
Explainers
- Understanding File Sharing and Permissions in Microsoft 365 — Sharing files in Microsoft 365 is efficient - but understanding how sharing works, what each link type does, and who can see what is critical to avoiding...
- Understanding Network Drives vs. Cloud Storage — Where to Save Your Files — The difference between traditional network drives (mapped drives like
- Understanding Why Your Desktop and Documents Moved to OneDrive — Your Desktop and Documents folders now sit inside OneDrive because of a setting called Known Folder Move. Here is what changed, what did not, and what to check.
Other
- Understanding the Best Cloud Storage for Freelancers and Small Teams — A plain-English comparison of OneDrive, Google Drive, and Dropbox to help you choose the best cloud storage for your small business.