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Shared Office Features
Features that work across multiple Microsoft 365 apps — clipboard, dictation, and more.
10 guides in this category.
How-To Guides
- How to Co-Author Documents in Real Time — Collaborate in real time by co-authoring Word, Excel, and PowerPoint documents. Learn how to share files and track edits with your team.
- How to Combine and Merge PDF Files for Free — Learn how to safely merge multiple PDF documents into a single file using free built-in tools or IT-approved software.
- How to Extract a Single Page from a Large PDF Document — Learn how to save one or more pages from a massive PDF file as a new, smaller PDF using only your web browser.
- How to Fix "File Locked for Editing by Another User" in Office — Fix the file locked for editing by another user message in Word, Excel, and PowerPoint, including phantom locks when nobody actually has the file open.
- How to Fix "Protected View" Blocking Documents in Office — Fix Protected View warnings that block editing in Word, Excel, and PowerPoint with safe, user-level steps.
- How to Manage PDF Files — Combine, Sign, Annotate, and Compress — Combine, sign, annotate, and compress PDF documents on Windows. Use built-in tools like Microsoft Edge without paying for Adobe Acrobat Pro.
- How to Open PDFs and Office Files in Desktop Apps Instead of the Browser — Open PDFs and Office files directly in desktop applications like Word and Acrobat instead of browser tabs. Configure Edge and Chrome settings.
- How to Scan a Document to PDF or Email from a Network Copier — Scan paper documents to PDF or email using your office copier or multifunction printer. Step-by-step for common brands.
- How to Shrink a Large PDF File Size for Emailing — Learn how to compress a massive PDF file so it easily fits under the standard 25MB email attachment limit using built-in or free tools.
- How to Sign a Document Electronically — Sign documents sent through DocuSign or Adobe Acrobat Sign, send documents out for signature, and pick the right kind of signature for the job.